How to become a School Administrator

Our career advice page will tell you everything you need to know about becoming a School Administrator.

Table of Contents

Job Overview

A School Administrator carries out the administration tasks within a school, such as running finance reports, ordering resources and maintaining records. This can be independently or as part of a wider administration team. School administrators could be the first point of contact for parents and/or guardians, so may also need to answer queries.

What qualifications do I need to become a School Administrator?

  • For a Level 2 School Administrator course, you may need 2 GCSEs at 9-3 (A*-D)
  • For a Level 3 School Administrator course, you may need 4 GCSEs at 9-4 (A*-C)
  • For an apprenticeship, you may need 5 GCSEs at 9-3 (A*-C)

Work Hours

36-40 hours a week subject to term times. Some staff work all year round while some take term holidays.


Income varies from £15,000 to £21,000, depending on experience and whether the role is part-time or full-time.

General Duties

Reporting Ordering resources Answering queries Attending meetings Greeting visitors



April to mid-July

The summer term stretches from the end of the Easter break to mid-July.

It includes a half term week long holiday in late May.

This is usually the busiest time, with later students sitting their GCSE’s.

September to December

The academic school year starts in early September, with the term stretching till Christmas.

The winter term is a half term holiday, usually a week long at the end of October.

Most schools have a 2 week end of term holiday stretching over New Year and Christmas.

January to March/April

This is the spring term and stretches from early January to Easter.

Easter usually falls on a different weekend each year, so the end of term two-week break can be either early April or late March.

This term also included a week-long half term break, usually in mid-February.

Work experience for a School Administrator

What skills does a School Administrator need?